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The Only Wedding Planning Checklist You’ll Need for an Indian Wedding

Planning for a wedding can be confusing at times. To make sure that you do not forget anything at the last minute, we’re here with the ultimate Indian wedding planning checklist for you!

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So you're all set to get married in a few months and are excited to just jump into the preparations? Hold on, take a deep breath and calm your mind once. Because there are going to be a million to-do lists in your head right now, and you need to organize it all. The best way to start preparing is by creating a wedding planning checklist, more specifically, an Indian wedding planning checklist. From wedding venues, decorators, caterers, and planners to salons, makeup, care packages and more, everything has to be planned and booked well ahead of time to make sure you get the best vendors and the best services.

To make a wedding planning checklist Indian easy for you, we're here with a 12-month wedding planning checklist that includes everything you'll need to take care of. So keep scrolling and start planning!

Why You Need a Wedding Planning Checklist

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Image Courtesy: Contrast By Parth

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Planning a wedding is no joke and there's no one who understands this better than you right now. Having a wedding planning checklist will help you understand everything you need to book and take care of well in advance. A wedding planning checklist will also enable you to set a budget and choose where you want to spend how much of your money. It will help you avoid exceeding your budget. Moreover, when you have a wedding planning checklist, you also get enough time to choose the right vendors and book the best ones for your wedding. 

Another thing having a wedding planning checklist will make easier for you are finalizing a guest list and making arrangements accordingly. Oftentimes, the bride and groom get too late in finalizing a guest list which further causes confusion for caterers, venue and other arrangements. If you create a wedding planning checklist, it will ensure you have a fixed guest list well ahead of time and this will further help you make the bookings accordingly. 

Having a wedding planning checklist gives you enough time to plan and execute your wedding plans. This ensures there's nothing left to do at the last minute and that you get to enjoy your wedding to the fullest. Creating a wedding planning checklist is the key to a stress-free wedding for the couple, the family, and the vendors involved.  

Also read: Plan Your Wedding Online with WeddingWire India’s App

Indian Wedding Planning Checklist

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You will find tons of different wedding planning checklists on the internet. Most of these will include general vendor planning like decoration, catering and photography. Although, you will find a few wedding planning checklists created specifically for India. In India, weddings are a grand affair and there are so many things other than the generic planning that needs to be taken care of. For instance, buying jewellery or booking a Mehendi artist for your Mehndi function are going to be some of the most important tasks on your wedding planning checklist Indian. 

To help you get started with the planning of your Indian wedding, we're here with an elaborate Indian wedding planning checklist that includes everything you'll need to plan and take care of for the perfect and stress-free desi wedding. We've done the homework for you, so all you have to do is scroll on and take notes.  

Also read: Planning a 2023 Wedding? Find The Wedding Calendar For 2023 Here

12 Month Wedding Planning Checklist

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Image Courtesy: Photo Paparazzo's

It is always a good idea to start planning for your wedding a year in advance. But in case your wedding is finalized later and you only have a few months to go, it is okay to modify the wedding planning checklist and book your vendors a few months before your wedding too. Moreover, everybody has their own preferences for the scale of the wedding and that will also take out a massive chunk of to-dos from the Indian wedding planning checklist.  

12 Months Before the Wedding

  • Set a wedding budget
  • Discuss priorities
  • Research the venue
  • Research decor, aesthetics and themes
  • Decide if you want a planner
  • Make a list of events

A year before the wedding, it is important to discuss a few important things with your partner and people who are going to fund your wedding like budget, venue, etc. If you're having a destination wedding, you must make sure you zero down on a location and venue as quickly as you can. Setting a wedding budget will make the next steps easy for you like zeroing down on venues, number of guests, etc. Once you have a budget and a rough idea of the number of people, you can start researching the venues for your wedding. Make sure you’re physically inspecting each venue and asking the number of guests it can accommodate. If you do not want to spend a lot on transport, look for venues that also have hotel rooms. Other things you should be discussing with your partner at this time are the aesthetics of the wedding, the events and whether or not you will be needing a wedding planner. 

Also read: Be One Step Ahead With Our Destination Wedding Cost Analysis To Plan A Flawless D-day

11 Months Before the Wedding

  • Finalize and book the venues/s
  • Contact your non-negotiable guests
  • Make a tentative guest list
  • Finalize the dates

If you have a list of guests who you cannot have the wedding without, this is the time to give them a call and confirm if they have any prior commitments on the dates you’re considering. Once your wedding dates are finalized, you can move on to making a tentative guest list to finally book the wedding venue for that number. 

Also read: Don’t Finalize on a Wedding Planner Before Asking These Questions

10 Months Before the Wedding

  • Book the popular wedding vendors you absolutely need
  • Book transportation for guests
  • Start shopping for wedding outfits and trousseau

Do you have a specific makeup artist, photographer or decorator you have been keeping an eye on for your wedding? Well, now is the time to give them a call and book an appointment with them. If they are popular, they could be booked for the same wedding dates as you very quickly. That’s why it is a good idea to book them 10 months in advance. You must also start looking for your wedding lehenga and saree considering the fact that most bridal lehengas are made-to-order and take months to be customized. This will also leave a couple of months for alterations and slight changes towards the end and you will be able to get it done without any stress. 

9 Months Before the Wedding

  • Shortlist wedding vendors
  • Get your passports and Visas ready (in case of international travel for honeymoon)
  • Choose the save the date
  • Research photographer for pre-wedding photoshoot

Nine months before the wedding is when you shortlist the remaining wedding vendors. If you’re planning on going to an international destination for your honeymoon, this is also the time to apply for a Visa and see if your passport needs to be renewed. Another thing you should be taking care of at this time is the save-the-date designs including the paper, font and colours. Further, you must also start researching a pre-wedding photographer and ideas for the shoot. 

8 Months Before the Wedding

  • Finalize the wedding invites
  • Make a registry and wedding website
  • Get insurance policies in place

If you’re planning on sending physical invites, this is the time to finalize the message, colour, paper, font, design, etc. and send it for print. If you’re looking to make a wedding website and a registry, now is the time to contact a designer and a developer and get the website up and running. Also, make sure you have the insurance policies necessary for the events and the vendors ready at this point. 

Also read: Best Formal Wedding Invitation Messages That You Should See for Inspiration!

7 Months Before the Wedding

  • Get all the wedding shopping done
  • Finalize & contact the chosen wedding vendors
  • Finalize and book a pre-wedding photographer
  • Plan a bachelor/bachelorette party

This is the right time to finish up on the remaining shopping for your wedding and trousseau. Contact the remaining shortlisted vendors and pre-wedding photographers to finalize a shoot date. This is also when you should look at bachelor or bachelorette party ideas with your gang. 

6 Months Before the Wedding

  • Finalize the wedding guest list
  • Book your hair & makeup artists
  • Finalize the caterer and menu
  • Get the pre-wedding photoshoot done
  • Send save the dates

6 months before the wedding, you must have a final head count of the guests and confirm the same with the caterer you book. Get the pre-wedding photoshoot done and send the save-the-date to all your guests- via email or physically. This is also the right time to book your hair and makeup artist and talk to them about your requirements. 

5 Months Before the Wedding

  • Get started on the pre-wedding care and beauty upkeep
  • Book a pandit or priest
  • Book a wedding decorator
  • Book a DJ/ entertainment

If you're planning on booking a bridal care package, this is the right time to do it. Discuss all your requirements and specifications with the salon before booking a beauty upkeep package. This is also the time to make the bookings for your wedding entertainment, the priest and a decorator. 

Also read: 175+ Trending Wedding Songs To Dance The Night Away

4 Months Before the Wedding

  • Book tickets or make arrangements for the bachelor/bachelorette party or trip
  • Send bachelor/bachelorette party invites
  • Finalize the wedding ceremony, Haldi, Mehendi and Sangeet program with the planner
  • Create a wedding music playlist
  • Shop for wedding jewellery and accessories
  • Shop for engagement rings
  • Book a trainer & follow a diet chart if required

4 months before the wedding is when you should be shopping for your engagement rings and jewellery. Sit with your planner and set the schedule for all your wedding events. If you're looking to maintain a diet, this is the right time to contact a dietician or trainer. This is also the time to finalize the bachelor or bachelorette party or trip plans and send invites. 

3 Months Before the Wedding

  • Book a choreographer
  • Throw a bachelor/bachelorette party
  • Send formal invitation cards
  • Book your honeymoon tickets 

With just a few months left for the wedding, you should be sending out the final invites- if you're planning on sending physical invites. 3 months before the wedding is also the perfect time to enjoy your bachelor or bachelorette party. In case you’re planning a honeymoon to a destination that does not require a Visa, this is the right time to book your flight tickets and hotel rooms, and plan your itinerary.

2 Months Before the Wedding

  • Shop and prepare wedding guest gifts and packs
  • Begin dance rehearsal
  • Book a Mehendi artist
  • Try your wedding outfits and send for alteration if needed

Book a mehendi artist at this time to ensure you get the best one. Make sure you discuss the kind of mehendi designs you want for your big day with them. The most important thing to do with just 2 months left for the wedding is to try your wedding outfits and further send them for alterations if needed. Get your wedding guest gifts ready and packed to go. 

1 Month Before the Wedding

  • Send out e-invites
  • Follow up with booked vendors
  • Finish wedding trousseau and honeymoon shopping
  • Get the wedding outfits ready

To ensure you do not forget to pack anything, start the process with a month left for the wedding. Get all your wedding outfits ready and packed to wear on the final day. If you're sending out e-invites, this is the time to do it. 

2 Weeks Before the Wedding

  • Have a final meeting with the planner
  • Book wedding appointments with hair and makeup artist
  • Send music wishlist to DJ
  • Book wedding cake
  • Assign responsibilities to family members and friends
  • Follow up with guests
  • Give headcount to the venue manager and caterer
  • Have a meeting with the wedding photographer

With just a couple of weeks left for the wedding, you should be assigning tasks to your friends and family members to ensure you enjoy your own wedding properly. Call up your special guests at this time and ensure they have RSVPed. Give a final headcount to the venue so that they can make the right arrangements accordingly and discuss your wedding picture ideas with your photographer. 

Week of the Wedding

  • Arrange payments for wedding vendors
  • Book appointments for spa, manicure, pedicure
  • Book a hair grooming appointment
  • Steam iron outfits
  • Make an emergency kit
  • Confirm schedules and timings with vendors
  • Pack your bags for the events

One week before the wedding is the time you relax and prepare for the final event. Get a bridal manicure and a pedicure, and get a body massage and spa. Having an emergency kit that includes essentials like band-aids, cotton, painkillers, etc ensures you're well prepared in case of unforeseen events near your wedding day. 

A Day Before the Wedding

  • Give gifts to family and wedding guests
  • Do final checks with the wedding planner
  • Stay hydrated and enjoy the wedding!

And finally, a day before the wedding, check up with the wedding planner to make sure everything's om place and that if there's anything needed from your end. Don't forget to take a good night's sleep, stay hydrated and have lots of energy foods. 

Planning your own wedding can be stressful, but we hope this extensive Indian wedding planning checklist was able to help you sort your tasks. 

If you have any questions or would like to add anything to this list, comment below and let us know!

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